HTML Signatures in Outlook 2007

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By Guy Levine
on 26/10/09

Today I wanted to add my Feedburner headline rotator to my email signature. See example of the rotator below.

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The problem was that in Outlook 2007 there seemed to be no easy way of pasting the HTML code into the signature file or adding an HTML file as a signature file.

After some research I found out that this feature was hidden in Outlook 2007, so I had to do some digging. Basically, there is no easy way to do it, but there is a work always.

Outlook stores the files in a deep directory – which once found you can just edit. Here is my suggested workflow.

  1. Create a new signature as a test. You can do this by going to the outlook tools menu, then options, then the mail format tab. Click the signatures button, then new, then give it a test name, and click ok. That’s the test one sorted.
  2. Now you have to find the file to edit. After looking around, I found the easiest way to do it was by doing a search, so just go to start, then run and paste
    “%userprofile%\AppData\Roaming\Microsoft\Signatures” into the box (excluding the “”). This will bring up the correct directory.
  3. Open the HTML file, with either something like Dreamweaver or Notepad and play. You could even create your own html file, and just overwrite the current one.
  4. Once your test is complete, apply it or overwrite to you main signature.

One note...I found I had to restart outlook after each change to see the changes correctly.